Construction Defect Log

Printable tracker to record defects by stage, trade, and status across the life of your build. Use one log per inspection stage and keep a copy after each builder communication.

Construction Defect Log

Printable tracker to record defects by stage, trade, and status across the life of your build. Use one log per inspection stage and keep a copy after each builder communication.

How to use this log: Complete one row per defect. Record it the same day you find it. Note the date, location, trade responsible, a brief description, and the status. Update the status column as the builder responds. Keep all logs together with your photo evidence and any builder correspondence.

🏠 Build information

Property address

Builder name

Site supervisor

Supervisor phone

Inspection stage

Inspection date

Inspector present

Log sheet no.

Status key: OPEN — raised, awaiting builder response SCHEDULED — repair date confirmed FIXED — repaired, awaiting your sign-off CLOSED — verified complete

#	Date found	Location / room	Trade	Description of defect	Photo ref.	Status	Date resolved
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16

📝 Notes and follow-up actions

Tips for effective defect documentation

Photograph everything — wide shot for context, close-up for detail, measure in frame where relevant
Use the same file naming convention — e.g. 2025-09-12_kitchen-tile-crack_01.jpg
Note the time of day — some defects (e.g. condensation, cracking) are only visible at certain times
Reference photo numbers in this log — makes it easy to match evidence to each defect row
Keep original photos — never send originals to the builder; send copies only
Send updates in writing — text messages and emails are accepted in most tribunals as evidence; phone calls are not

Track defects digitally with Checka

This checklist helps you spot issues. Checka helps you document them with photos, share reports with your builder, and track what gets fixed.

Download free on App Store Google Play